The Annual Statement in Property Management: A Transparent Overview for Owners

Welcome to the blog of Hochheiden Property Management, your experienced partner in property management. A central aspect of our service is the preparation of the annual statement for property owners' associations. This important document provides a comprehensive overview of the financial aspects of property management and is essential for transparency and understanding between management and owners. In this post, we aim to give you a detailed insight into the annual statement and explain why it is an indispensable tool for property management.

What is the annual statement?

The annual statement is a detailed financial report that documents all income and expenses of a property owners' association within a fiscal year. It typically includes items such as caretaking services, maintenance reserves, insurance, management fees, energy costs, and other allocable ancillary expenses. The purpose of the annual statement is to provide a transparent overview of the financial situation of the property and to establish the basis for future budget planning and any necessary additional payments or reimbursements to the owners.

Key components of the annual statement include

  • Income: This includes primarily the house fees paid by the owners, as well as any income from renting out or leasing communal areas.

  • Expenses: This section lists all costs incurred during the year for the administration and maintenance of the property.

  • Reserves: The development of maintenance reserves is detailed, including the contributions from the current year and withdrawals for maintenance measures.

  • Individual statements: Each owner receives an individual statement of their prepaid contributions compared to their actual share of the total costs.

Importance of the annual statement

  • Transparency: The annual statement creates transparency about the financial situation of the owners' association, allowing owners to understand the use of their contributions.

  • Planning security: It serves as a basis for planning the upcoming financial year and helps in determining appropriate advance payments.

  • Legal relevance: The preparation of the annual statement is legally required and an important part of the obligations of a professional property management.

Tips for owners

  • Active participation: Attend the owners' meeting where the annual statement is presented and discussed. Take the opportunity to ask questions and clarify any uncertainties.

  • Check documentation: Carefully review the annual statement and compare the amounts stated with your own records and payments.

  • Provide feedback: If you notice discrepancies or have suggestions for improvement, share them with the property management. Constructive feedback helps to continuously improve processes.


The annual statement is a fundamental tool for the effective management of property ownership. It ensures a transparent and comprehensible representation of financial transactions within an owners' association and is therefore indispensable for the trust relationship between owners and management. At Hochheiden Property Management, we place great emphasis on the careful preparation and presentation of annual statements to provide our clients with maximum transparency and security.

If you have any questions about the annual statement or need assistance with managing your property, contact us – our team is here to assist you with expertise and dedication.